Accounts Payable And Billing Specialist

Description:

Architectural Resources Group (ARG) is seeking an experienced Accounts Payable and Billing Specialist to join their San Francisco office. This full-time role requires working in-office at least 3 days per week and involves managing AP/AR recordkeeping, processing vendor invoices, client invoicing, bank reconciliations, and credit card reconciliations. The specialist will work closely with the Billing Manager and Project Managers to prepare and submit client invoices, communicate with clients about outstanding balances, and perform other accounting duties using Deltek Ajera software. Strong attention to detail, communication skills, and ability to multitask are essential.

Key Responsibilities:

• Code and process vendor invoices, employee expenses, and miscellaneous invoices

• Process and deposit client and miscellaneous receipts

• Track and approve weekly timesheets and expense reports

• Reconcile company and staff credit cards monthly

• Monitor daily, weekly, and monthly bank reconciliation and cash flow

• Prepare and upload client invoices to e-billing portals

• Communicate with clients regarding accounts receivable balances

• Process W9 and 1099 forms

• Manage business licenses, tax payments, and individual license tracking

• Extensive use of Deltek Ajera for project setup and reporting

Qualifications:

• Minimum 2-year college degree in accounting or business preferred

• Experience in accounts receivable and payable, preferably in professional services

• Proficient in Excel, Word, MS Office, and working with PDFs (Bluebeam preferred)

• Experience with accounting/project management software (Deltek Ajera preferred)

• Detail-oriented with strong multitasking, communication, organizational, and time management skills

• Team player with a flexible, supportive, and service-oriented attitude

• US citizen or holder of US work visa