Accounts Payable Clerk

Description:

Accounts Payable Clerk III

Duration: 6+ Months

Location: Honolulu, HI 96819

Shift time: 8:00 AM – 5:00 PM, Monday through Friday

Job description:

The Accounts Payable (AP) Clerk/Coordinator is a support role within the finance department responsible for ensuring timely and accurate payment of vendor invoices, reconciling financial records, and resolving discrepancies. This position requires a detail-oriented individual who can manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Proficiency with 10-key data entry

• Advanced knowledge of Microsoft Excel

• Keen attention to detail

• Invoice Processing: Obtain, examine, and appropriately code supplier invoices and supporting documentation, then post them to the accounting system.

• Payment Preparation: Schedule and prepare checks, ACH payments, or wire transfers, monitoring for discount opportunities and ensuring compliance with payment terms.

• Reconciliation & Verification: Reconcile processed work by verifying entries, comparing system reports to balances, and verifying vendor accounts against monthly statements.

• Discrepancy Resolution: Coordinate with buyers and other internal departments to resolve purchase order, contract, or invoice discrepancies and track them using a log.

• Vendor Communication: Handle all supplier AP queries and follow up promptly and professionally.

• Expense & Cost Management: Charge expenses to appropriate accounts and cost centers by analyzing invoice and expense reports. Process employee expense reports and requests for advances.

• Documentation & Filing: Maintain historical records of all invoices, reports, and receipts, often converting paper documentation to an electronic format.

• Audit Support: Assist with internal and external audits by gathering requested information and providing research.

• Process Improvement: Identify and help implement opportunities to streamline accounts payable processes and enhance efficiency.

Essential Skills and Qualifications

• Experience: Prior experience in accounts payable or a related finance support function is typically required.

• Technical Proficiency: Strong computer skills with emphasis on Microsoft Office (especially Excel) and experience with accounting software/ERP systems.

• Attention to Detail: Strong organizational skills and attention to detail are crucial for maintaining accurate financial records.

• Problem-Solving: The ability to analyze data, draw logical conclusions, and resolve complex discrepancies is essential.

• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.