Description:
A growing organization in the property management and hospitality space is seeking an Accounts Payable Specialist to support daily AP operations in a fast-paced, multi-entity environment. This position is responsible for ensuring invoices, reimbursements, and vendor payments are processed accurately and on schedule while helping maintain strong financial controls and vendor relationships.
Key Responsibilities
- Process a high volume of accounts payable transactions with accuracy and timeliness
- Review invoices for coding, approvals, backup documentation, and policy compliance
- Match invoices to purchase orders, contracts, and receiving records when needed
- Enter invoices into the accounting system and maintain organized AP records
- Assist with check runs, ACH payments, and wire activity on a scheduled basis
- Reconcile vendor statements and research payment discrepancies or billing issues
- Communicate with vendors and internal teams regarding invoice and payment status
- Monitor outstanding payables to support timely payment according to agreed terms
- Help with month-end close activities, including reconciliations, accruals, and reporting
- Support year-end processes such as 1099 preparation and audit documentation
- Work across multiple locations, properties, or entities to ensure expenses are coded and allocated correctly
- Identify opportunities to improve AP workflows and strengthen internal processes
Preferred Background
- 2+ years of accounts payable or general accounting experience
- Experience in property management, hospitality, real estate, or other multi-entity environments is a plus
- Understanding of invoice coding, reconciliations, and three-way matching
- Familiarity with accounting software or ERP systems
- Strong Excel skills
- High attention to detail, strong organizational skills, and the ability to manage deadlines in a busy setting
- Professional communication skills and the ability to work with confidential financial data