Description:
The Accounting Associate, Accounts Payable, supports the Controller in maintaining accurate financial records, managing vendor documentation, and ensuring timely and compliant payment processing. This role provides administrative and financial support across all Accounts Payable activities.
Key Responsibilities
- Maintain organized and up‑to‑date files for all Accounts Payable transactions, documentation, and policies.
- Assist with reviewing and classifying independent contractors using W‑9 forms.
- Support preparation of year‑end 1099 and 1096 filings.
- Prepare documentation for alternative payment methods, including cashier’s checks and bank drafts.
- Ensure all transactions comply with internal financial policies and procedures.
- Record payables, scan approved vouchers, issue checks, and transmit positive pay files to treasury.
- Research and resolve discrepancies; respond to inquiries from vendors and internal staff.
- Assist with generating financial and administrative reports.
- Perform additional duties as assigned.
Minimum Qualifications
- Bachelor’s degree in accounting preferred.
- Minimum of 2 years of Accounts Payable experience.
- Strong understanding of basic accounting principles.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
- Ability to manage deadlines and maintain accuracy.
- Strong written and verbal communication skills.
- Detail‑oriented with a high level of precision.