Description:
This position provides administrative coordination to the Museum programs and services, project or program management requiring budget accountability, contracts, staff research and analysis, budget coordination.
Essential Functions:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.
- Provide administrative coordination in planning and coordinating department programs; develop internal control procedures, practices and policies; interpret policy and procedure; meet with and coordinate informational meetings with department staff. Coordinate work unit with other department divisions and programs.
- Prepare or direct and oversee the preparation of varied and complex reports, fiscal records involving independent research, analysis, surveys, statistical data and administrative studies; make recommendations based on research. Maintain department confidential records and files and manage payroll records.
- Supervise, coordinate and prioritize work activities of support staff; offer assistance as needed, and determine best solution when problems arise. Ensure compliance with regulatory standards. Assume accountability for work performed within unit. Is involved in selection, work plan preparation, training and evaluation of staff. Interpret policy and procedure.
- Participate in the department budget process by requesting, coordinating collection and projections of information; monitor fiscal recordkeeping; verify information; develop, administer, and monitor assigned budget areas.
- Administer and monitor department grants, contracts, subcontracts and leases; establish and maintain related recordkeeping and reports; assist in or coordinate department contracting process, including the development of requests for proposal.
- Independently plan, prepare and distribute department legal notices, public meeting notices, press releases, publicity, advertising, newsletters, agendas and minutes; participate in administrative coordination of public displays for the department.
- Represent the department to the public, other departments and agencies and answer questions, solve problems and interpret policies and procedures. Interpret to public and other departments or divisions information requiring a knowledge of department regulations, policy and procedures in order to resolve complex issues.
- Represent manager or department at meetings; provide assistance role to boards and committees related to department. Participate in management meetings; assist in development of policy and procedure.
- Assume responsibility for unit computer systems and equipment, data base development and maintenance