Administrative Assistant

Description:

We are seeking a detail-oriented and proactive Entry-Level Administrative Assistant to join our team. This position is ideal for a highly organized individual, eager to develop their administrative and professional skills in a supportive environment. The Administrative Assistant will provide essential support to our team by handling day-to-day office tasks, managing communications, and maintaining organizational systems to ensure smooth operations.

You will bring a high level of professionalism, diverse experience and skills, and a collaborative spirit to a high-performing team. You will also need to be comfortable with ambiguity, flexible with performing diverse tasks, and thrive in a fast-paced environment.

The successful candidate will have strong communication skills, a keen eye for detail, and the ability to multitask effectively. This role offers an excellent opportunity to learn, grow, and contribute to a dynamic team.

Your Contributions
 

• Provide proactive administrative support to the team.
• Manage incoming emails and correspondence, directing them to the appropriate personnel.
• Assist in scheduling appointments, meetings, and events.
• Coordinate calendars, ensure no scheduling conflicts, send out meeting invitations to attendees, book meeting rooms, and arrange for IT/AV resources.
• When appropriate, coordinate domestic and international travel.
• Maintain and organize digital filing systems.
• Prepare and edit reports, presentations, and other documents for internal and external meetings.
• Assist with special projects when required.
• Support various departments with ad hoc administrative tasks as needed.