Administrative Assistant

Description:

Signature IT World Inc. is currently seeking a detail-oriented and highly organized Administrative Assistant to support Design Services in their Port Neches, TX location. This is a contract-based, on-site position focused on sample administration, data entry, inventory management, and general administrative support. The role offers a consistent Tuesday to Thursday work schedule initially, expanding to a 4-day week starting September 8, 2025.

The ideal candidate will play a pivotal role in managing submittals, handling product requests, organizing inventory, and performing light data entry tasks across multiple platforms. The role requires professionalism, accuracy, and independence, as well as basic familiarity with office technology and inventory procedures.

Work Schedule:

• Initially: Tuesday / Wednesday / Thursday only

• Starting September 8, 2025: Monday will be added for a 4-day work week

• 8-hour workdays

Key Responsibilities:

• Execute administrative tasks related to submittals and product requests, including printing, compiling, binding documents, and preparing sample packages.

• Create shipping labels and send tracking information using UPS systems.

• Maintain and manage inventory of both product samples and general office supplies.

• Organize and maintain the Production Room, including light lifting (less than 25 lbs), restocking, and removal of outdated inventory.

• Perform data entry for opportunities in Salesforce, organize project folders in Google Drive, and help maintain team documentation.

• Operate small office machines such as printers and copiers efficiently.

Essential Skills (Must Have):

• Strong organizational skills

• Time management abilities

• Professional demeanor

• Attention to detail

• Communication skills

• Problem-solving ability

• Ability to work independently

Desirable Skills (Nice to Have):

• Familiarity with Google Suite applications

• Typing skills

• Experience with small office machines (printers, copiers, etc.)