Description:
Performs administrative duties supporting document controls projects at active NANA Construction work sites by performing the following duties.
Responsibilities
- Perform day-to-day services/tasks needed for billeting and travel coordination.
- Assist in flight pre-boarding and check-in for daily scheduled flights.
- Prepare and submit routine billeting documentation, general correspondence, and various other reports in order tomaintain billeting office workflow.
- Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
- Manage a large number of public contacts each day with little or no supervision.
- Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees.
- Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
- Understand, evaluate, and communicate software issues with managers or others.
- Perform necessary research for troubleshooting, tracking, and resolving issues.
- Maintain various tracking spreadsheets through accurate and timely data entry.
- Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
- Meet contract reporting deadlines as required.
- Assist with accounts payable and other business-related tasks as assigned.
- Assist with Commissary daily cash handling and inventories.
- Ensure accuracy of auditable files on site.
- This position has no supervisory responsibilities.
- Other duties that are pertinent to the department or unit's success also may be assigned.
Qualifications
- High School Diploma or GED equivalent or ten (10) years related administrative experience will be considered.
- Minimum three (3) years directly related construction administrative experience. Experience must include providing document controls support in the construction industry.
- Advanced skillset with Microsoft Office Suite. Candidates will be required to complete a skills evaluation exam.
- Knowledge with construction equipment, safety procedures and policies.
- Must be able to plan, prioritize, and organize diversified workload.
- Driver's License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy is preferred.