Administrative Assistant

Description:

Houston Community College (HCC) is seeking a highly organized and detail-oriented Administrative Assistant to provide principal support within the office, ensuring smooth daily operations and effective handling of recurring procedures. The role includes managing semester course scheduling, tracking enrollment and personnel matters, and responding promptly to special projects, often under tight deadlines. The Administrative Assistant will serve as a primary point of contact for student and community inquiries, manage the supervisor’s calendar, and support the planning and implementation of dual credit recruitment, workshops, and other events. Additional duties include gathering hiring documentation for part-time faculty and staff, preparing course schedule spreadsheets, maintaining inventory and ordering office supplies, coordinating travel arrangements, filing departmental documents, and preparing various reports such as budget, payroll, and enrollment reports. The role also involves handling incoming calls, managing multiple phone lines, and distributing faxes.

Qualifications:

• High school diploma or equivalent (required)

• Minimum of 2 years progressive secretarial experience (required); 3 years preferred

• Proficiency in MS Office programs and Information Management Systems

• Strong organizational, communication, and customer service skills

• Valid Texas Driver License

Key Competencies:

• Customer service orientation

• High-quality work delivery

• Effective communication

• Creative problem-solving

• Strong prioritization skills

• Technological proficiency

• Resourcefulness

Working Conditions:
This is a general office-based role requiring the ability to remain in a stationary position for extended periods, lift items up to 25 pounds, operate office equipment, and follow established protocols in a timely manner. May involve after-hours, weekend, or holiday work.

About the Organization:
Houston Community College, one of the country’s largest singly-accredited, open-admission community colleges, serves the Greater Houston area with 14 Centers of Excellence and various satellite centers. HCC offers associate degrees, certificates, workforce training, and lifelong learning opportunities. The college values diversity, professional growth, innovation, and creating a positive working and learning environment.