Administrative Assistant

Description:

We are currently looking for an Administrative Assistant in the San Francisco, CA area. This is an in-office 5-day/week role.
ROLES AND RESPONSIBILITIES:Supports the Tax department and other local office departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:Providing support to an assigned centralized administrative support ticket(s).Providing support to another administrative support teams or office.Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration teamProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.Assists with new hire onboarding and employee offboarding as directed.Provides expense reporting support by submitting an expense report ticketCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requestsProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.Other duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES:High School Diploma, GED or equivalent requiredThree (3) or more years of administrative experience requiredAdvanced level of proficiency in Microsoft Office Suite requiredAbility to work in a deadline-driven environment and handle multiple projects / tasks with attention to detailAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Oracle database recommended.Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situationsConsistently seeks to improve processesExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking.Capable of managing highly confidential information.Ability to work well with all levels of management as well as outside external clientsTeam player who is willing to help out as needed