Administrative Assistant

Description:

Verve Label Group is currently seeking a dynamic Administrative Assistant to provide support to our A&R team. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you’ll CREATE:     
 

• Extensive travel and meeting coordination
• Maintaining high-demand schedules and calendars
• Meeting of guests and help with general queries
• Monthly Expenses reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow-up and meeting of deadlines
• Ticket coordination with company buyer
• Some A&R duties may apply: Research and compile data reports every week
• Additional duties as assigned
   

Bring Your VIBE
 

• Bachelor’s degree preferred
• Minimum 2 years of administrative experience
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi-task