Administrative Assistant

Description:

We’re Hiring: Administrative Assistant (Executive Support) 🚀
 
📌 Job Overview
📍 Location: Chicago, IL 
 
🌟 Key Responsibilities
Executive Support: Manage the office in the absence of the Divisional Sr. VP, handling executive follow-ups, screening calls, and managing a master calendar.
Office Management: Establish and maintain confidential corporate records, official documents, and divisional workflows.
Financial Admin: Participate in the budgeting process, monitor variances, process invoices, and maintain departmental billing data.
Communication & Correspondence: Compose, edit, and transcribe professional reports, charts, and executive correspondence.
Meeting & Travel Coordination: Head special projects including organizing large meetings, arranging travel, and preparing post-meeting summaries.
Leadership: Provide guidance to other administrative assistants within the division as needed.
 
🎯 Job Requirements
🎓 Education: High School Diploma or G.E.D.
💼 Experience: 3+ years of professional administrative support experience.
💻 Tech Skills: Highly proficient in MS Office (Word, Excel, PowerPoint) and Lotus Notes.
🗣️ Communication: Exceptional verbal and written communication skills (flawless grammar, punctuation, and composition).
🔒 Core Attributes: High degree of confidentiality, independent judgment, tact, diplomacy, and the ability to act with authority when required.