Description:
Primary Duties & Responsibilities
Office of the Director Administrative Functions
- Provides high-level support for the Office of the Director of Architecture.
- Drafts internal and external correspondence; creates visual and written reports and presentations; processes confidential materials.
- Manages calendar and schedule functions for the director and College.
- Coordinates travel arrangements for director and college visitors.
- Serves as a backup to the Office of the Dean for room and event reservations.
- Maintains the physical office, receives and delivers mail and packages, monitors office phone, and tracks/orders supplies.
- Tracks office budget and processes invoices, pro-card statements, and travel reports for director and office expenses.
- Locates and provides Director and College-related resources to visitors, alumni, faculty and students.
- Manages, in coordination with the Program Manager, the hiring of TAs, RAs, and FAs; approves TA, RA, and FA time as necessary.
Architecture Faculty Support
- Supports a range of faculty activity under the direction of the Director.
- Schedules faculty meetings; supports agenda development; captures and archives accurate meeting minutes.
- Manages cases for tenure and promotion, including the compilation of materials for review, communication with external reviewers, and the coordination and recording of faculty votes.
- Coordinates faculty searches, including scheduling committee meetings, interviews, and votes.
- Coordinates the annual review of faculty and ensures that annual activity reports and tenure-track dossier updates are collected.
- Manages onboarding of new faculty, including faculty visas for new and returning faculty.
- Assists architecture faculty and staff to complete directives identified by the Office of the Director.
- Manages faculty office assignments.
- Manages faculty email distribution lists.
Architecture Events and Special Projects
- Manages a range of special events and projects
- Organizes fall and spring semester final reviews.
- Plans and coordinates annual Student Awards for Excellence.
- Supports the director in preparing materials for accreditation processes and program reviews.
- Supports symposia, conferences, and meetings hosted by the College.
- Completes special projects as assigned by the director.