Administrative Coordinator

Description:

Sundog Theatre, a respected Staten Island-based nonprofit performing arts organization, is seeking an organized, proactive Administrative Coordinator. This hybrid role blends administrative support with programmatic tasks to assist the Executive Director and core team. The ideal candidate thrives in a collaborative, fast-paced environment and is adept at multitasking with strong attention to detail and customer service skills.

Primary Responsibilities:

• Provide administrative support to Executive Director and team.

• Perform general office tasks: reception, phone handling, copying, scanning, office tech maintenance, and supply management.

• Manage answering machine updates and timely response to phone/email inquiries.

• Coordinate calendars, schedule meetings, resolve conflicts, and manage meeting logistics (AV, catering, registration).

• Organize and maintain digital folders (Google Drive).

• Research and book spaces for performances/auditions.

• Take and distribute meeting minutes with action items and deadlines.

• Handle daily communications with clients, artists, vendors, and political constituents.

• Maintain contact/mailing lists and Constant Contact database.

• Create and update website content and social media, including flyers, postcards, videos, and show programs.

• Prepare and distribute marketing materials via email and mail.

• Manage ticketing platform (Zeffy) and acting class registrations.

• Coordinate annual fundraiser and other office events.

• Track teaching artists’ costumes and supplies using Airtable.

• Assist with theatrical/touring production administration.

• Update Standard Operating Procedures as needed.

• Work some evenings/weekends.

• Perform other administrative duties as required.

Qualifications:

• Staten Island residency preferred.

• Proficiency in Microsoft Office Suite, Google Suite, Constant Contact, Airtable, Adobe Photoshop or Canva, and social media platforms. Knowledge of WordPress desired.

• Strong written/verbal communication, proofreading, and professional demeanor with strict confidentiality.

• Excellent time management, organizational, interpersonal, and self-management skills.

• Ability to take direction and apply feedback constructively.

• Strong analytical and problem-solving skills.

• Physical ability to move within the office, climb stairs, remain seated for 70% of work time, and lift up to 20 pounds.

• Access to a car for occasional local travel.

Education Requirements:

• Associate’s degree or equivalent + 2 years relevant experience, OR

• High school diploma + 3 years relevant experience.

Compensation:

• Salary Range: $40,000 – $43,000

• Benefits: Medical insurance, paid holidays, vacation

• Advancement opportunities available.