Description:
This 50% University Staff position responsible for providing administrative support to the CU Denver Faculty Assembly (FA) and the CU Denver Association of Lecturers and Instructors (UCDALI). The candidate must possess strong project management, communications, website management, and event planning skills along with effective analysis and problem-solving abilities. The role also demands the ability to multitask under pressure, handling complex and concurrent tasks and meeting deadlines. The ideal candidate must demonstrate an interest in and basic knowledge of the needs of diverse faculty, as well as some familiarity with major current issues in higher education.
Administrative Coordinator:
What you will do:
- Meeting and Website Support
- Coordinate and serve as the primary point of contact for the Denver Faculty Assembly and UCDALI.
- Plan and manage meetings, including scheduling, securing meeting space, arranging for food delivery, and supporting faculty requests for meeting accommodations (e.g., remote access, dietary restrictions, etc.).
- Maintain accurate membership lists, updating addresses, emails, and affiliations as needed.
- Facilitate the distribution and tracking of policies for review between the two faculty shared governance groups, their committees, and the administration.
- Prepare and organize meeting materials and ensure their timely dissemination.
- Arrange for guest speakers to attend FA and UCDALI meetings.
- Develop and maintain websites, updating content and formatting as necessary to post agendas, minutes, meeting times and locations, special events, and other information.
- Coordinate the development and distribution of newsletters.
- Maintain faculty email lists relevant to FA and UCDALI constituencies and assist with email communications.
- Procurement and Budget
- Manage general office administration and operations.
- Process expense reports for procurement card, office purchases, and travel expenses.
- Process invoices, official function forms, reimbursements to individuals, and purchase requisitions.
- Responsible for budget management, reconciling accounts monthly to ensure accurate and appropriate spending.
- Monitor the budgets of FA and UCDALI and provide summary reports to the FA Chair and UCDALI President.
- Support FA Chair and UCDALI President in the drafting of annual budget requests for submission to the administration.
- Order, process, and approve requests for office supplies, applications, equipment orders, and equipment maintenance.
- Other Responsibilities:
- Help with the projects assigned by the FA Chair and UCDALI President.
Qualifications You Already Possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
- Bachelor's degree from an accredited college or university.
- One (1) year of experience in business, administration, payroll, or other related fields.