Advancement Assistant

Description:

The Smithsonian Environmental Research Center, based in Edgewater, Maryland, leads the nation and the world in coastal ecosystem research, focusing on sustainable solutions for the planet's pressing environmental challenges. With 60 years of research excellence, it leverages its Rhode River site and global networks to address ecological issues, particularly where human activity converges with economic interests. By fostering innovation and collaboration, SERC aims to integrate scientific discoveries into policies and practices for a resilient and sustainable future. To learn more visit, serc.si.edu.

DUTIES AND RESPONSIBILITIES

As an integral part of the SERC Office of Advancement, the Advancement Assistant plays a pivotal role in supporting the institution's fundraising efforts. This position has technical and administrative assistance duties that ensure the smooth operation of advancement activities and contribute to the center's ongoing success. Key responsibilities are as follows:

Gift Processing: Responsible for the accurate recording and acknowledgment of gifts.

Donor Information/Relations: Manage communications for donor events, assemble solicitation materials, and maintain up-to-date donor information. Assisted in drafting correspondence and ensuring the readiness of materials for donor engagement.

Data Processing: Maintain donor information records in the SI advancement database. Ensure all donor and prospect engagement is recorded in the database.

Research: Support the identification and engagement of potential donors by researching interests and aligning them with SERC's programs and exhibits. Compile and organize data to assist advancement staff in donor outreach.

Administrative Support: Assist in the preparation of stewardship reports, event logistics, meeting arrangements, prospect portfolios, and travel. Maintain and manage office records and correspondence, ensuring efficiency and compliance.
QUALIFICATION REQUIREMENTS

• Strong written and verbal communication skills, with the ability to effectively interact with a diverse range of individuals.
• Proficiency in administrative and management principles, with a keen eye for detail and organization.
• Ability to work independently and in a team, with a flexible approach to managing multiple tasks and deadlines.
• Familiarity with standard office software and database management.
• Knowledge and experience in fundraising is preferred.
• Candidates must be willing to work flexible hours, including occasional late nights and weekends, and be open to travel as needed.