Associate for Administration

Description:

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The Associate for Administration will provide administrative support to the Research Center under the supervision and guidance of the Associate Administrator. S/he will interface with Fellows, Distinguished Scholars, as well as the staff across the Museum. The Associate for Administration will be involved with many aspects of the daily functioning and long-range activities of the Research Center, including but not limited to the Lauder Fellow and Distinguished Scholar program, facilitation of lectures, events, and other related activities.

PRIMARY RESPONSIBILITIES & DUTIES:

• Provide administrative support for the department

• Support the Research Center’s activities under the guidance of the Associate Administrator: lectures, programs, and new initiatives

• Assist the Associate Administrator with departmental purchases and expense tracking (including scanning and emailing all receipts)

• Place office supply orders, and other orders as required

• Maintain the Research Center’s Library in good order, in cooperation with Watson Library, reshelving as necessary

• Schedule meetings and events, working with Education, Development, and other internal constituents

• Schedule and assist with recurring “Coffee with the Leonard A. Lauder Research Center for Modern Art”

• Draft and Maintain records (both electronic and hard copy) in an organized way

• Work with Mail Services to send and receive packages

• Other related duties as assigned by the Associate Administrator

EDUCATION AND EXPERIENCE:

• B.A. or equivalent experience

• Excellent written and verbal communication skills

• Excellent organizational skills, including the ability to manage time and multitask

• Ability to work proactively work with a team

• Experience in Microsoft Word, Outlook, PowerPoint and Excel with willingness to learn new computer programs