Associate Vice President Of Finance

Description:

Position Summary:
The Associate Vice President of Finance and Administration is responsible for providing strategic leadership for all financial management and human resources functions of OIC of South Florida, Inc (OIC). Financial responsibilities include, but not limited to, overall fiscal management of all OIC income and expenses, preparation of annual budget along with the Vice Presidents and CEO, preparation of financial reports, management of cashflow, payroll and benefits, contract management, and preparation of summaries and forecasts for future growth and general financial condition. Position provides leadership on human resources function include staff recruiting and development as well as payroll and benefit administration. The AVP of Finance and Administration supervises the Accounting, Human Resources, and Office Manager.

Essential Duties and Requirements:
Responsible for all accounting, bookkeeping, budget preparation and procurement for all OIC businesses. Accountable for developing annual organizational budget per guidance from and with the Vice Presidents and CEO.

Responsible for timely and accurate submission of all fiscal reports to all stakeholders as prescribed.

Responsible for timely completion and or facilitation of agency indirect cost rate negotiations.

Responsible for all preparation of audit process, including but NOT limited to working with the Vice President of Finance and Operations and CEO on contract negotiations with the audit firm.

Responsible for training and development of all agency staff around fiscal matters to assure the compliance of their respective responsibilities per regulations of all stakeholders, GAAP and OMB.

Develops, follows, and reviews agency internal control policies and procedures to ensure compliance with all funders and stakeholders’ regulations and requirements to include federal, state, local regulations as well as those prescribed by the Board of Directors.

Prepares all financial reports including income statements and balance sheets for monthly CEO and Vice Presidents, Board meetings and the Finance Committee, and other entities as needed.

Maintains all fiscal and contractual controls in accordance with generally accepted accounting principles, resulting in unqualified opinion at completion of each financial audit.

Responsible for final preparation, review, and final submission of reimbursement packages to funders in a timely and accurate manner.

Serves as the contact person for all reimbursements. Further assures that all monthly expenditures are allocated appropriately to respective funding sources.

Meets regularly with Vice Presidents and the CEO to provide updates on fiscal conditions, forecasts and recommendations.

Reviews reports to analyze projections of expenditures and income against actual figures, budgeted expenses against final totals, and coordinates methods of improving fiscal systems and implementation processes as appropriate.

Confers with Vice Presidents and CEO to coordinate and prioritize budget planning.

Assists in the development of all grant proposals and/or contracts sought after on behalf of OIC.

Develops accountability standards for sub-grantees and monitors adherence to established guidelines.

Manages all fiscal aspects of OIC including resource utilization assessment and projections.

Performs contract compliance monitoring of OIC sub-grantees to ensure accountability of funding and meeting contract deliverables. Duties will also entail the desk audit of reimbursements from the sub-grantees’ agencies.

Perform additional duties as required by the CEO and Board of Directors