Bid & Proposal Specialist

Description:

Bid & Proposal Specialist (Bilingual – English / Spanish)

Hybrid | Miami, FL 

Why This Role

We’ve partnered with a growing organization operating in a highly regulated, client-driven environment to add a Bid & Proposal Specialist to their team. This role sits at the center of Sales, Strategy, and Operations, supporting high-impact client opportunities through RFIs, RFPs, and complex questionnaires.

This is an excellent opportunity for someone who enjoys owning proposal workflows, collaborating cross-functionally, and ensuring responses are not only accurate—but strategically positioned and client-ready.

What You’ll Be Responsible ForRFI / RFP & Proposal Execution

• • Own and coordinate responses to RFIs, RFPs, bids, and detailed client questionnaires
  • Partner with Sales and internal stakeholders to ensure responses are strategically aligned, well-written, and competitive
  • Draft, edit, and organize proposal content to ensure clarity, consistency, and accuracy
  • Ensure submissions meet client requirements, deadlines, and quality standards
• Due Diligence & Client Readiness
  • • Coordinate the collection of financial, compliance, and operational documentation for due diligence
    • Support preparation for client audits and third-party evaluations
    • Validate accuracy and completeness of information prior to submission
  • Cross-Functional Collaboration
    • • Work closely with Sales, Operations, Legal, Quality, IT, and Finance
      • Gather and consolidate subject-matter input efficiently
      • Act as the central point of coordination to keep proposals moving forward
    • Tracking, Deadlines & Metrics
    •  
      • • Track all client requests, timelines, and deliverables end-to-end
        • Maintain a clear history of submissions and responses
        • Monitor progress, follow up on open items, and flag risks early
        • Produce basic metrics around turnaround time, workload, and process efficiency
      • Proposal Library & Process Improvement
      •  
        • • Maintain and continuously improve a centralized proposal repository
          • Ensure templates, standard responses, and reference materials are current
          • Support ongoing improvements to proposal processes and documentation standards
        • What We’re Looking ForRequired Experience
        •  
          • • Experience supporting complex, multi-stakeholder proposals
            • Comfortable working across teams and managing multiple deadlines at once
            • 2+ years of hands-on experience managing RFIs, RFPs, bids, or client questionnaires
              • Bachelor’s degree in Business, Life Sciences, Logistics, Marketing, or related field