Description:
Essential Functions and Primary Responsibilities
Administrative
- Scheduling for all Board meeting events, committee meetings, etc.
- Material preparation: Responsible for all Board- and committee-related materials, including preparing meeting packets, drafting agenda, generating reports, including working with other staff leads (Development, Collections, Buildings and Grounds, etc.) to ensure a high standard and timely materials.
- Minutes/documentation: Write minutes of Board meetings and Governance Committee meetings and prepare reports. Track and communicate committee assignments.
- Board-related materials and recordkeeping: Update and maintain Board Directory and Board Handbook; Board listings; ensure accurate and timely electronic and paper recordkeeping of all Board-related files/materials, etc.
Board Relations
- Help develop agenda and program for Board meetings (four Trustee meetings, the Annual Meeting, and a special Advisors meeting) as part of an overall curriculum for the boards.
- Help develop and implement communication strategies to ensure Board education and engagement.
- Help staff Governance Committee and provide support for Buildings and Grounds, Collections and Conservation, Compensation, and Security committees, and any Board-related task forces, as needed.
- Working closely with leadership from the Development department, help support a robust pipeline of governance prospects that aligns with Museum priorities; help develop and support annual plans for Board and governance prospect engagement; manage governance slate and rotations.
- Help execute orientations for new Trustees and Advisors.
- Serve as a liaison with Board President, Chair of Governance Committee, and Co-Chairs of the Board of Advisors.
- Prepare strategic talking points and briefings for Board President and other members of the volunteer leadership.
- Track and manage annual Board goals.
- Take on special projects as they arise.
Special Projects
- Manage projects as assigned by the Director which can include Museum-wide research projects, partnerships with other museums, and others.
- With the Director, develop timelines, benchmarks, and goals for special projects.
- Perform other duties as assigned.
Stewardship
- Support all aspects of Board Travel Program in partnership with the Chief Development Officer, including working with outside tour operators and the curatorial staff.
- Work closely with Development department in support of key Board-focused events as needed.
- Actively participate in Museum events, including on evenings and weekends.
- Manage Board recognition program.
- Conduct special tours of the Museum (Trustee and Advisors), VIP tours, and other special requests.
Requirements:
- Bachelor's degree and at least 3 years’ prior museum or relevant non-profit experience, including volunteer management and/or alumni/ae relations.
- Very strong organizational and calendaring skills.
- Demonstrated experience building and overseeing administrative processes and systems.
- Adept project manager.
- Superior written and verbal communication skills.
- Exemplary interpersonal skills and experience with a wide range of personalities in various settings; adaptable and deft in multicultural and multigenerational settings.
- Supremely skilled at operating with diplomacy, discretion, and confidentiality.
- Capacity to articulate key components of the Museum’s collections, programmatic, and capital initiatives.
- Commitment to the Museum’s mission and goals of its Renewing the Promise Strategic Plan.
- Strategic thinker.
- Very proficient with Google Workspace and other productivity software, including Word, Excel, and PowerPoint.
- Ability to juggle multiple initiatives and shift priorities as necessary with positivity.
- Results-driven.
- Commitment to advancing the ISGM’s diversity, equity, accessibility, and inclusion (DEAI) initiatives.
- Previous museum and/or non-profit experience is desirable.
- Ability to work occasional nights and/or weekends as needed.
- Legal authorization to work in the United States.