Board Relations And Special Projects Manager



Essential Functions and Primary Responsibilities


  • Scheduling for all Board meeting events, committee meetings, etc.
  • Material preparation: Responsible for all Board- and committee-related materials, including preparing meeting packets, drafting agenda, generating reports, including working with other staff leads (Development, Collections, Buildings and Grounds, etc.) to ensure a high standard and timely materials.
  • Minutes/documentation: Write minutes of Board meetings and Governance Committee meetings and prepare reports. Track and communicate committee assignments.
  • Board-related materials and recordkeeping: Update and maintain Board Directory and Board Handbook; Board listings; ensure accurate and timely electronic and paper recordkeeping of all Board-related files/materials, etc.

Board Relations

  • Help develop agenda and program for Board meetings (four Trustee meetings, the Annual Meeting, and a special Advisors meeting) as part of an overall curriculum for the boards.
  • Help develop and implement communication strategies to ensure Board education and engagement.
  • Help staff Governance Committee and provide support for Buildings and Grounds, Collections and Conservation, Compensation, and Security committees, and any Board-related task forces, as needed.
  • Working closely with leadership from the Development department, help support a robust pipeline of governance prospects that aligns with Museum priorities; help develop and support annual plans for Board and governance prospect engagement; manage governance slate and rotations.
  • Help execute orientations for new Trustees and Advisors.
  • Serve as a liaison with Board President, Chair of Governance Committee, and Co-Chairs of the Board of Advisors.
  • Prepare strategic talking points and briefings for Board President and other members of the volunteer leadership.
  • Track and manage annual Board goals.
  • Take on special projects as they arise.

Special Projects

  • Manage projects as assigned by the Director which can include Museum-wide research projects, partnerships with other museums, and others.
  • With the Director, develop timelines, benchmarks, and goals for special projects.
  • Perform other duties as assigned.


  • Support all aspects of Board Travel Program in partnership with the Chief Development Officer, including working with outside tour operators and the curatorial staff.
  • Work closely with Development department in support of key Board-focused events as needed.
  • Actively participate in Museum events, including on evenings and weekends.
  • Manage Board recognition program.
  • Conduct special tours of the Museum (Trustee and Advisors), VIP tours, and other special requests.


  • Bachelor's degree and at least 3 years’ prior museum or relevant non-profit experience, including volunteer management and/or alumni/ae relations.
  • Very strong organizational and calendaring skills.
  • Demonstrated experience building and overseeing administrative processes and systems.
  • Adept project manager.
  • Superior written and verbal communication skills.
  • Exemplary interpersonal skills and experience with a wide range of personalities in various settings; adaptable and deft in multicultural and multigenerational settings.
  • Supremely skilled at operating with diplomacy, discretion, and confidentiality.
  • Capacity to articulate key components of the Museum’s collections, programmatic, and capital initiatives.
  • Commitment to the Museum’s mission and goals of its Renewing the Promise Strategic Plan.
  • Strategic thinker.
  • Very proficient with Google Workspace and other productivity software, including Word, Excel, and PowerPoint.
  • Ability to juggle multiple initiatives and shift priorities as necessary with positivity.
  • Results-driven.
  • Commitment to advancing the ISGM’s diversity, equity, accessibility, and inclusion (DEAI) initiatives.
  • Previous museum and/or non-profit experience is desirable.
  • Ability to work occasional nights and/or weekends as needed.
  • Legal authorization to work in the United States.


Organization Isabella Stewart Gardner Museum
Industry Management Jobs
Occupational Category Board Relations and Special Projects Manager
Job Location Boston,USA
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Experienced Professional
Experience 3 Years
Posted at 2024-03-02 4:58 pm
Expires on 2024-04-16