Description:
Brokerage Specialist
Job Description Summary
This position provides a variety of administrative, sales, and marketing services to brokers on an industrial leasing team.
Job Description
- Reviews Deal Management calculations for accuracy, complies back-up documentation, and ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission of deals to accounting via Salesforce.
- Tracks all agreements and deals to provide Revenue Accounting with current information with regards to accounts payable and pending items on deals outstanding.
- Tracks outstanding commission payments.
- Updates pipelines for review by broker and submission to local leadership.
- Manages contacts and distribution lists, including database/CRM management (Salesforce).
- Coordinates with Marketing, Research, and/or Financial Analyst on behalf of fee-earner for press releases and other deliverables such as flyers, pitches and proposals.
- Updates marketing deliverables using templates in InDesign and PowerPoint; updates stacking plans using Illustrator.
- Manages eblast communications.
- Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction.
- Reviews Deal Management calculations for accuracy, complies back-up documentation, and ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission of deals to accounting via Salesforce.
- Tracks all agreements and deals to provide Revenue Accounting with current information with regards to accounts payable and pending items on deals outstanding.
- Tracks outstanding commission payments.
- Updates pipelines for review by broker and submission to local leadership.
- Manages contacts and distribution lists, including database/CRM management (Salesforce).
- Coordinates with Marketing, Research, and/or Financial Analyst on behalf of fee-earner for press releases and other deliverables such as flyers, pitches and proposals.
- Updates marketing deliverables using templates in InDesign and PowerPoint; updates stacking plans using Illustrator.
- Manages eblast communications.
- Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction.
- Orders new property signs (and sign removal) and maintains listings on CoStar.
- Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule.
- Coordinates broker events which includes preparing and sending invitations/marketing materials, procuring catering, venue, and raffle prizes.
- Updates/maintains property websites.
- Performs all general administrative duties as needed possibly to include travel coordination and expense reports.
- Coordinates/conducts property tours as needed.
- Communicates directly with clients.
- Plans/organizes/runs team meetings.
- Provide backup coverage for Receptionist when necessary.
- Orders new property signs (and sign removal) and maintains listings on CoStar.
- Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule.
- Coordinates broker events which includes preparing and sending invitations/marketing materials, procuring catering, venue, and raffle prizes.
- Updates/maintains property websites.
- Performs all general administrative duties as needed possibly to include travel coordination and expense reports.
- Coordinates/conducts property tours as needed.
- Communicates directly with clients.
- Plans/organizes/runs team meetings.
- Provide backup coverage for Receptionist when necessary.
Metrics
- Self-motivated, dependable and the ability to work well in fast-paced team environment.
- Strong emphasis on delivery of exceptional customer service and quality.
- Possess strong oral and written communication skills.
- Maintain a positive and professional attitude.
- Strong attention to detail and organizational skills.
Background And Experience
Demonstrated experience should include:
- Bachelor’s Degree in Business, Finance or Real Estate
- 3+ years’ experience in a professional organization
- Advanced proficiency in Microsoft Office Suite
- Intermediate knowledge of Creative Suite is preferred, Adobe InDesign and Photoshop
- Experience in Salesforce is a plus
- Tennessee Real Estate license is required; if not currently licensed, will be required to obtain license within 6 months of date of hire
Competencies
- Strong analytical, planning and problem-solving skills
- Experience and knowledge of Client Servicing
- Project Support
- Teamwork Orientation
- Ability to multitask
- Excellent organization and attention to detail