Coordinator

Description:

First, he/she provides administrative support to the SVP and wider team. This includes managing calendar & meetings for the SVP, managing expenses and travel for SVP and VPs, coordinating meeting, both in person and video, coordinating agency meetings and summits, updating distribution lists.

Second, he/she assists the Director of Budget Management in the marketing budget process for all releasing titles. This includes pulling data from our InterPlan Database for weekly reports, tracking release date changes, assisting in fiscal year reporting, actualizing released titles, and local title budget management.

Third, he/she will work with the wider Media team on managing local market media plans. This includes approving adpub budgets in InterPlan, tracking and chasing media plans from local markets, updating team on missing plans, and saving all title related documents on our server.

Fourth, he/she will assist the Sr. Coordinator on the Billing process, which includes opening POs, tracking invoices from our media agency, and updating our Pan Regional budget tracker.

Core Responsibilities

Administrative Support (35%)
 

• Manage Calendar & Meetings for SVP
• Manage expenses and travel for SVP and VPs
• Coordinate team calendars for participatiuon in major company wide events (weekly conference calls etc)
• Coordinate Vendor Meetings on Sony Lot
• Setting Up Conference Rooms
• Coordinate International Conference Calls
• Coordinate Media Agency Meetings & Summits
• Update distribution lists
• Keep stock of office supplies & snacks and order when necessary