Description:
We’re seeking a Document Control Manager to support large, complex infrastructure programs, including highways, roads, bridges, transit (rail and bus), international airports, and water/wastewater projects delivered through both traditional and alternative delivery methods. Your primary focus will be leading document control operations, information governance, and enterprise document management initiatives that support program delivery, regulatory compliance, and organizational performance across major capital programs. This role will oversee document control personnel, establish and maintain program-wide standards, and support implementation and optimization of Electronic Document Management Systems (EDMS). The position requires close collaboration with project teams, consultants, contractors, quality management personnel, information technology staff, and executive leadership.
This is a long-term, full-time, on-site position located in Sacramento, CA.
Responsibilities may include, but are not limited to, the following:
- Lead, manage, and continuously improve document control operations supporting large, complex infrastructure programs.
- Supervise, mentor, and develop document control staff while establishing workload priorities and performance expectations.
- Develop, implement, and maintain document control policies, procedures, standards, templates, and governance practices.
- Oversee implementation, administration, optimization, and adoption of Electronic Document Management Systems (EDMS) and related document management technologies.
- Coordinate document control activities among project teams, consultants, contractors, and stakeholders to ensure consistency and compliance.
- Establish and monitor key performance indicators, dashboards, reporting tools, and program metrics to support executive decision-making.
- Support business process improvement initiatives, workflow automation efforts, and operational efficiency enhancements.
- Collaborate with information technology, records management, quality management, and project stakeholders to implement document management solutions.
- Monitor compliance with contractual requirements, document control procedures, regulatory requirements, and quality standards.
- Support audits, quality reviews, corrective action programs, litigation support efforts, public records requests, and information governance initiatives.
- Prepare executive-level reports, presentations, recommendations, and program performance assessments.
- Support project closeout activities, records retention requirements, and document turnover processes.
Attributes
- Excellent written and verbal communication and interpersonal skills.
- Strong leadership, organizational, and team development capabilities.
- Collaborative mindset that fosters trust, accountability, and stakeholder alignment.
- Strategic problem-solving abilities with a focus on process improvement and operational excellence.
- Strong attention to detail and commitment to quality, compliance, and continuous improvement.
Minimum Qualifications
- Bachelor's degree in business administration, information management, construction management, or related field, or equivalent combination of education and experience.
- 10+ years of document control experience supporting large, complex construction projects, infrastructure programs, or capital improvement initiatives, including 2 years of demonstrated experience leading and managing a document controls team.