Document Specialist

Description:

The Judge Group is seeking an experienced FSQA Document Specialist for a leading food industry client based in Phoenix, AZ. This position plays a crucial role in ensuring compliance with food safety standards and regulatory requirements by managing documentation systems, supporting audits, and coordinating with cross-functional teams. The role directly contributes to the company’s mission of producing safe, high-quality food products.

The FSQA Document Specialist will oversee the control, accuracy, and accessibility of essential documentation, such as HACCP plans, SOPs, GMPs, SSOPs, and training records. In addition to ensuring compliance with FDA, USDA, FSMA, and GFSI standards, the specialist will actively support audit and inspection readiness, facilitate corrective action tracking, and assist in training initiatives related to food safety and quality processes.

This role requires strong organizational skills, a detail-oriented approach, and the ability to communicate effectively across teams to maintain a culture of food safety excellence.

Key Responsibilities:

• Manage and update all FSQA-related documents, including HACCP, SOPs, GMPs, SSOPs, and training records.

• Ensure proper document control procedures, including version management and archiving.

• Prepare and organize documents for internal and external audits.

• Ensure compliance with regulatory requirements (FDA, USDA, FSMA).

• Assist in the maintenance of GFSI-recognized certifications (SQF, BRC, FSSC 22000).

• Support audit preparation and actively participate in audits from regulators, customers, and certifying bodies.

• Track corrective actions and verify their implementation.

• Assist in creating and delivering training materials related to food safety documentation.

• Communicate documentation changes and updates to relevant departments.

Qualifications & Requirements:

• Bachelor’s degree in Food Science, Microbiology, or a related field (preferred).

• Minimum of 2 years of experience in food safety, quality assurance, or documentation management within the food industry.

• Strong knowledge of HACCP, GMPs, and regulatory food safety requirements.

• Proficiency with Microsoft Office and document management systems.

• Highly organized, detail-oriented, and accuracy-driven.

• Strong communication skills with the ability to collaborate cross-functionally.

Preferred Certifications:

• HACCP Certification.

• PCQI (Preventive Controls Qualified Individual).

• SQF Practitioner or other GFSI certification experience.