Engineering Administrative Assistant

Description:

Responsibilities
 

• Coordinate with Billing Lead on billing tasks, including invoicing, spreadsheet development, data entry, and correspondence with subcontractors.
• Support Engineering team with miscellaneous administrative tasks such as scheduling meetings, taking minutes, drafting letters, etc.
• Retrieve/upload electronic documents to/from cloud-based websites.
• Rename, organize, and archive documents into project cloud-based websites.
• Print and assemble project submittal packages.
• Send submittal package emails to Document Control/Authority.
• Collect signatures on time-sensitive documents.
   

Skills
 

• Experience with Microsoft Excel is required, including generating spreadsheets and use of basic Excel formulas.
• Experience with Microsoft Word, Outlook, Adobe Acrobat, and/or Bluebeam Revu is required.
• Good written, oral communication, and organizational skills are a must.
• Ability to troubleshoot.
• Ability to work under pressure.
• Previous billing and accounting experience is not required but is a plus, however, Microsoft Excel experience is required.
   

Qualifications
 

• Experience level: Experienced
• Education: Associates
   

Skills
 

• Administrative
• Engineering