Executive Administrative Assistant

Description:

TD Bank, one of the largest financial institutions in North America, is currently seeking a highly responsible and experienced Executive Administrative Assistant III to support senior-level executives in New York, NY. This on-site role involves a wide range of administrative, organizational, and confidential tasks, demanding an exceptional level of professionalism, discretion, and executive awareness.

The successful candidate will manage executive schedules, oversee critical communication, coordinate high-level meetings (including mergers and acquisitions), and ensure seamless administrative support across the organization. This role offers a challenging and rewarding opportunity for professionals looking to work in a dynamic, purpose-driven financial institution.

Key Responsibilities:

• Manage high-level executive calendars, appointments, and travel itineraries

• Organize meetings, conferences, and events with thorough attention to detail

• Draft correspondence, track documentation, and ensure timely communications

• Handle sensitive materials and confidential executive business matters

• Support Board of Directors meeting preparations, materials, and recordkeeping

• Coordinate vendor payments, office operations, and support staff when needed

• Conduct research, data analysis, and compile reports (e.g., M&A, SEC reports)

• Facilitate communication with internal departments and high-profile external contacts

• Manage administrative processes for regulatory and audit-related tasks

Requirements:

• Associate's or Bachelor's degree (preferred)

• Minimum 4 years of experience in executive-level administration

• Strong command of MS Office Suite, reporting tools, and presentation software

• Excellent communication and interpersonal skills

• Demonstrated ability to handle confidential matters with discretion

• Strong multitasking, organizational, and problem-solving abilities

• Experience coordinating high-stakes corporate meetings and reporting

Additional Information:

• Physical Requirements: Mostly sedentary with occasional light movement

• Travel: Occasional domestic travel

• Compensation Growth: Opportunity to progress within the salary range based on performance and experience

• Company Benefits: Health & wellness programs, paid time off, retirement plans, learning & development opportunities, employee banking benefits, and inclusive workplace policies