Executive Assistant

Description:

We are seeking an experienced Executive Assistant to support the CEO and manage office operations for a dynamic company in the Life Sciences sector, led by a serial entrepreneur and inventor with a strong focus on innovation and growth. This role is ideal for a personable, highly organized individual ready to wear multiple hats in a vibrant work environment. The company is experiencing significant growth and investment, and the ideal candidate will be comfortable with a high level of personal interaction and flexibility.

Key Responsibilities:

• Executive Assistant Duties:
• Manage CEO's calendar and schedule
• Arrange all travel and accommodations
• Handle expenses and expense reporting
• Maintain CEO's focus and keep track of important tasks
• Coordinate communication with contacts and other EAs
• Assist with personal tasks as needed (e.g., coordinating gifts, personal errands)
• Provide high-level administrative support with a proactive approach

Office Manager Duties:

• Oversee office operations (e.g., ensuring that conference rooms and common areas are neat and tidy, keeping the kitchens well stocked with beverages and snacks, greeting visitors, etc…)
• Manage office supplies and maintain inventory
• Ensure office environment is well-maintained and functional (e.g., door unlocked for cleaning crew)

Bookkeeping Duties:

• Enter invoices and manage basic bookkeeping tasks

Qualifications:

• Proven experience as an Executive Assistant or in a similar role
• Strong organizational and multitasking abilities
• High level of intuition and professionalism
• Ability to manage various tasks and responsibilities effectively
• Comfortable in a fast-paced and family-oriented work environment