Executive Assistant

Description:

A long-term contract opportunity is open for a dynamic and detail-oriented Executive Assistant based in Dallas, TX, to support high-level executives within a fast-paced and demanding corporate environment. This role is ideal for a highly organized, adaptable, and professional individual who excels in managing complex schedules, executive communications, and administrative functions.

The Executive Assistant will play a critical role in ensuring the smooth operation of executive activities by managing calendars, travel plans, expense claims, and internal communications. You will be the right hand to senior leadership, entrusted with sensitive information and high-priority tasks that directly impact organizational efficiency and executive productivity.

Key Responsibilities:

• Oversee and manage executive-level calendars, including scheduling meetings, calls, and events with internal and external stakeholders.

• Coordinate detailed travel itineraries and arrangements, ensuring seamless logistics and prompt handling of any changes or disruptions.

• Prepare and process travel claims, reimbursements, and other expense-related documentation with accuracy and timeliness.

• Manage internal and external correspondence, ensuring prompt responses and prioritization of time-sensitive communications.

• Prepare executive-level reports, presentations, and briefing documents.

• Organize and support various office activities, including event coordination and meeting logistics.

• Maintain organized filing systems and ensure document management protocols are followed.

Required Skills:

• A minimum of 2 years of proven experience as an Executive Assistant or in a similar administrative support role for senior executives.

• Exceptional communication and interpersonal skills to interact effectively with top-level stakeholders and clients.

• Strong organizational and time-management abilities with the capacity to handle multiple tasks and shifting priorities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to handle sensitive and confidential information with discretion.

Desired Skills:

• Prior experience providing executive-level administrative support in fast-paced, dynamic environments.

• Demonstrated ability to remain calm and focused under pressure.

• Proactive problem-solving skills and a detail-oriented mindset.