Description:
Our client, a prestigious private equity firm, is seeking a sharp, agile Executive Assistant to support a dynamic, high-performing team. This is far more than a traditional support role; it’s an invitation to become a trusted partner at the heart of a firm that prizes initiative, clarity, and excellence. You’ll be instrumental in keeping the team operating at peak performance, navigating complex schedules, high-level communications, and fast-moving priorities with discretion and poise. If you're ready for a role that will stretch your capabilities and elevate your career, this is a rare and rewarding opportunity.
Responsibilities
- Manage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.
- Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives.
- Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.
- Committee/Meeting organization; facilitating the technology, coordinating, and distributing all materials on a weekly, monthly, and quarterly basis for leadership meetings, earnings calls, etc.
- Complete lender reporting quarterly for each property.
- Run reports and assist analysts in retrieving additional information.
- Manage scheduling and travel plans for the Board of Directors' quarterly meeting.
- Work cooperatively with other administrative assistants in a positive partnership to support each other smoothly.
- Completes additional tasks as needed by the team.
Ideal Experience
- Bachelor’s degree with current experience supporting executive leadership in a professional services environment.
- Strong PC skills, MS Outlook, Word, Excel, and PowerPoint.
- Effective communication with outstanding writing skills.
- Poised, perceptive, and emotionally intelligent, ability to adapt communication styles and represent the team with discretion and confidence.
- Exceptionally organized and self-directed, thrives on anticipating needs, creating order, and keeping high-level priorities on track without needing to be asked.
- Tact and good judgment in confidential situations, and proven experience interacting with senior management.