Executive Assistant

Description:

Bay Shore Staffing is currently hiring an Executive Assistant for a dynamic, mission-driven organization based in Portland, Maine. This role is ideal for a proactive, detail-oriented professional who excels in supporting senior leadership and thrives in fast-paced, strategic environments. This is more than just an administrative role—it is a key partnership position that enables business success and operational excellence.

The ideal candidate will provide top-tier administrative support to senior executives while managing confidential matters with integrity and professionalism. You’ll be the key driver behind schedule coordination, communication management, project tracking, and cross-functional collaboration.

Key Responsibilities:

• Provide high-level administrative and operational support to executive leadership.

• Manage executive calendars, coordinate complex travel arrangements, and oversee logistics for meetings and events.

• Draft and format correspondence, reports, and professional documentation with discretion and precision.

• Handle confidential and sensitive information with tact and professionalism.

• Serve as a liaison for internal teams and external partners on behalf of the executives.

• Assist in tracking projects and deadlines across departments and ensure timely follow-ups.

What We’re Looking For:

• Minimum 3+ years of experience in an executive assistant or high-level administrative role.

• Strong verbal and written communication skills.

• Exceptional time management, organizational, and multitasking abilities.

• Proficiency in Microsoft Office Suite and collaboration tools such as Zoom, Slack, etc.

• A proactive, self-motivated problem-solver who anticipates needs and takes initiative.

• Strong interpersonal skills and the ability to work both independently and as part of a collaborative team.

Why You’ll Love It Here:

• Meaningful work in a mission-driven organization making a real impact.

• Hybrid work model: option to work remotely two days a week.

• Positive company culture that values communication, collaboration, and professional growth.

• Portland location offers coastal charm, a rich culinary scene, and exceptional quality of life.