Executive Assistant

Description:

As the Executive Administrative Assistant to the Regional Director of Operations Americas, you will provide high-impact administrative and business development support. This role requires a proactive, highly organized professional who can manage complex calendars, support sales initiatives, and handle sensitive information with discretion.

Main Responsibilities Will Include
 

• Manage and optimize calendar, travel arrangements, and meeting logistics.
• Prepare briefs, presentations, and follow-up documents.
• Organize business development activities including pipeline updates, client and prospect meetings, and proposal logistics.
• Coordinate internal and external stakeholder communications.
• Handle confidential data with integrity and compliance.
• Support the execution of key initiatives within growth agendas.
   

About You

The ideal candidate will have:
 

• High-level support experience.
• Familiarity with sales cycle support and CRM platforms.
• Comfortable working in a hybrid mode with NYC presence.
   

Core Competencies
 

• Exceptional organization and time management.
• Discretion and trustworthiness.
• Strong written and verbal communication skills.
• Initiative and tenacity.
• Strategic partnering across functions.
• Technical proficiency with MS Office and CRM systems.
   

What you’ll bring
 

• Proactive and energetic mindset.
• Ability to manage multiple priorities.
• Strong interpersonal presence and confidence.
• Strategic thinking and problem-solving skills.
• Sensitivity in handling confidential information.