Executive Assistant To President

Description:

TurnPoint Search is partnering with a global finance firm to hire an exceptionally polished, proactive, and highly organized Executive Assistant to support the President. This critical role demands a high degree of discretion, business acumen, and the ability to manage an ever-changing, fast-paced environment. The successful candidate will be resourceful, forward-thinking, and deeply committed to providing seamless, high-level executive support.

Key Responsibilities:

• Serve as a strategic partner to the President, proactively anticipating needs to ensure efficient daily operations.

• Manage a highly dynamic and active calendar, coordinating meetings across multiple global time zones.

• Arrange complex international and domestic travel logistics, including flights, accommodations, detailed itineraries, and manage expense reporting.

• Act as a liaison between the President and internal/external stakeholders, nurturing professional relationships.

• Prepare, review, and edit high-level communications, presentations, reports, and meeting documents.

• Support board meeting preparations, including scheduling, agenda development, and coordinating necessary documents.

• Handle all confidential and sensitive information with the highest degree of professionalism and discretion.

• Proactively identify and implement opportunities to optimize the President’s time, workflow, and effectiveness.

• Coordinate special cross-functional projects and initiatives as needed.

• Monitor critical deadlines and ensure timely action and follow-ups.

Qualifications:

• Bachelor’s degree required.

• Minimum 15 years of Executive Assistant experience supporting C-suite executives in a global organization.

• Prior experience within the finance industry is strongly preferred.

• Exceptional organizational, time management, and prioritization skills.

• Outstanding written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

• Ability to thrive in a fast-moving, high-pressure environment while maintaining grace and professionalism.

• Strong judgment, discretion, and a proactive, solution-oriented approach.

• Flexible and adaptable to shifting priorities and schedules.

• Global experience with sensitivity to cultural nuances and coordinating across various time zones.