Description:
The Executive Director of Planning and Construction, leads master planning, design, construction, and project management for the Facilities Department.
This position provides management and leadership of capital projects, delivers updates and reports to senior administrators regarding budget and schedule, provides cost estimates (as needed) at all phases of planning and design, establishes scopes of work and writes RFP’s for professional services, manages record documents (Permits, certificates and approvals), oversees Project Management staff and processes.
ESSENTIAL DUTIES:
- In the planning and execution of capital projects, the Executive Director is expected to enforce and improve standards and protocols to provide the highest quality facilities that result in the best student/faculty/staff experience possible.
- This position provides technical architectural/engineering direction on projects to ensure compliance with the highest standards for safety, quality, and the University Master Plan.
- Must collaborate with university leadership and stakeholders to plan and prioritize University architectural and engineering projects, master planning, interior design service, and construction management.
- This role maintains a healthy culture of teamwork, transparency, accuracy, and accountability.
- The Executive Director leads the process for procurement of professional Services: Master Planning, Architectural, Engineering, Interior Design. Writes/edits the RFP, develops the scope of work, establishes a schedule and budget, provides leadership on committees and at project meetings, manages design phase process and communication between the professional and the University.
- Negotiates terms of work orders and contracts determining what deliverables are required, number of design reviews, project meetings, presentations to stakeholders, etc…
- Provides leadership and technical direction on design phase reviews; Programming, Schematic, Design Development, and Construction Documents.
- Bid Phase leadership; Works with the Design Professional and the WRPO to pull together bid documents, write division 1 specifications, review drafts, manage the schedule, run pre-bid meetings, lead the writing of addendums and answer contractor questions.
- Construction Phase. Manages professional services and construction contracts. Attends project meetings as the University PM, conducts regular site visits, documents work in progress in photographs and field reports, negotiates terms of change orders, reviews supplemental sketch’s, RFI’s and responses., reviews submittal logs, and approves contractor payments.
- The Executive Director is responsible for receiving, reviewing and maintaining all close out paperwork, including but not limited to; as-built drawings, warranties, Consent of Surety, Release of Liens, punch lists, certificates of occupancy, final reports, Inspection reports, etc.. Provides contractor performance evaluations to PASSHE after project completion.
- Furniture Fixtures and Equipment – The Executive Director works with faculty, staff and local furniture vendors to put together purchases of furniture and equipment following renovation and new construction projects; manages the process and adheres to university standards, coordinates the purchase with the WRPO, coordinates meetings with end users, sets up meetings with administration to review proposed furnishings prior to purchase, coordinates the installation, inspects final product and works with vendor to correct any items which are damaged or not per the original order.
- Space Utilization Process. The Executive Director will manage the process of space utilization and keep records of all space approvals. This position will work with the Directors and the AVP of Facilities to process forms, develop and share updates to the approval process, provide feedback and direction to requestors (administration, faculty and staff).
This position can be located any any of the three Pennsylvania Western University campuses in California, Clarion, or Edinboro.
The Executive Director must use technical knowledge and experience, time management, problem solving abilities, interpersonal communication, decision making and a certain amount of intuition to ensure the university obtains a reasonable value for all resources expended on capital projects.