Exhibitions And Events Coordinator

Description:

The College of Architecture, Art, and Planning (AAP) is home to more than 900 students, approximately 120 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation’s foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country. We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.

Cornell’s Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome, Italy and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the landmarked Foundry building.
The Exhibitions and Events coordinator supports a variety of units and their stakeholders (Office of the Dean, Office of Communications, Office of Alumni Affairs and Development, Office of Student Services) to plan and deliver events and exhibitions for Cornell AAP.

The role supports approximately 20+ AAP events per year (see below details about the types of events); and also manages 2 AAP galleries (John Hartell Gallery and Bibliowicz Family Gallery) which involves coordinating the proposal requests, managing the scheduling of approximately 10 exhibitions a year, with implementation managed directly by the owner of the exhibition (faculty, student or staff).

• Perform a variety of tasks depending on the department’s needs, from conception of the event, communications to the invitees, logistics to manage, set-up, coordinating catering, overseeing and working at the event
• Event programming includes college events such as book launches, social events, lectures; alumni affairs and development events in partnership with other units of the college; and college recurring functions including Commencement, family weekend, December recognition ceremony in support of AAP Student Services and other units
• The role coordinates logistics for AAP exhibitions and general maintenance of both AAP galleries. Maintains gallery calendars, tool and supply closets, prepares necessary equipment and tools for exhibitions, assists with production such as framing and printing, and is available for installation and deinstallation of shows as needed. Manages communication process with exhibitors, including contractual and logistical matters.
• Tracks details related to each event and exhibition as well as total student work hours.
• Hires and supervises student workers (generally a pool of 6).
• Manages the day-to-day operation of the Bibliowicz Family Gallery, and John Hartell Gallery.