Finance Assistant

Description:

UCSB Extension, now known as Professional and Continuing Education, is an agile, self-supported UCSB Department offering professional courses and certificate programs to over 3000 students per year. We provide coursework on essential skills and expertise to compete in today's job market to all local and non-local students and professionals, corporate training and executive education. Our Open University program provides a gateway to the wealth of UCSB courses to all community members. Our International Programs enable visiting scholars and professionals from all over the world to experience the outstanding research and instruction at our top-rated University.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Under the general supervision of the Budget, Finance, and Personnel Manager, and in coordination with other UCSB Professional and Continuing Education (UNEX) finance staff, the incumbent processes all financial transactions for UNEX, including accounts receivable and serves as a backup for accounts payable transactions. Generates invoices, track and record payments, make deposits, performs monthly reviews and reconciliation of ledgers, and ensures compliance with University, Federal, and State accounting policies and procedures on all transactions. #LI-KA1

• High School Diploma or GED.
• Demonstrated strong administrative, organizational, math, interpersonal, and written and oral communication skills.
• Ability to pay strict attention to detail and prioritize work to meet deadlines among competing demands with minimal errors.
• Demonstrated ability to learn and adapt to new policies, procedures, and requirements.
• Must be able to act with sound judgment, maintain strict confidentiality, and work well independently and as part of a team.
• Accurate with data entry and attention to detail, particularly with financial data.
• Analytical skills including the ability to interpret policies and provide guidance on them.
• Solid knowledge of word processing, spreadsheets, email, and other office productivity tools.
• Bachelor's Degree in a related area or equivalent experience and/or training.
• Solid knowledge of University financial policies and procedures, including but not limited to travel, entertainment, misc. reimbursement, and purchasing.
• Solid knowledge of UCSB or other business process systems such as payroll (e.g., Gateway and CONCUR), shadow financial systems, database systems (e.g., Data Warehouse).