Financial & Administrative Professional

Description:

In this position, you will handle general office coordination on a daily and long-term basis, client and vendor interactions, client file management, accounts payable, accounts receivable, escrow and account reconciliation, and other financial activities, as needed. Other tasks generally include internal accounting, file and records management, and assisting other administrative team members with various IT and equipment issues.

As we are a small and client-oriented firm, all of our staff frequently interact directly with clients and the ideal candidate will be a confident communicator, self-motivated, highly organized, detail oriented, and efficient. Communicating clearly, thoroughly, and concisely with our clients and client representatives is crucial when representing the firm in official correspondence. As this is an in-office position with no opportunity for remote work, it is critical that the ideal candidate is very comfortable with an in-office setting and routine commute.

Qualifications:

· 4-8+ years’ experience with bookkeeping, accounting, or auditing

· Legal experience and office administration experience is preferred

· Bachelor’s Degree preferred but not required; Accounting, Finance, Management or similar concentration is preferred

· Detail oriented, analytical, committed to exceeding client expectations

· Strong communication, time management, and leadership skills

· Desire to be a long-term contributor to the growth and success of the firm

· Proficiency with Microsoft Office Suite, Title Express, TABS, and ADP payroll software preferred, but not required

· Must be able to commute to New Castle, DE and work in-office every weekday

General Responsibilities:

· Processing and management of Accounts Payable and Accounts Receivable

· Daily, Quarterly, and Annual account and bank reconciliations (including escrow accounts)

· Thorough management and organization of firm financial files and data

· Provide routine and emergency administrative assistance to attorneys and staff

· Thoughtfully manage vendor relationships and confirm general IT and software functionality

· Coordinate meetings, events, and marketing efforts with firm partners

· Payroll and benefit processing, as well as general HR work