Fleet Administrator

Description:

We are seeking a detail-oriented and organized Fleet Administrator to oversee the daily operations of our company’s Technical Services vehicles. In this role, you will be the backbone of our transportation logistics, ensuring that all vehicles are safe, compliant, well-maintained, and cost-effective. The ideal candidate balances administrative excellence with a proactive approach to mechanical maintenance schedules and driver safety.

Requirements

Key Responsibilities
 

• Vehicle Lifecycle Management: Coordinate the acquisition, registration, and eventual disposal or remarketing of company vehicles.
• Maintenance & Repairs: Manage our fleet service app to ensure Service Technicians are performing preventative maintenance and manage emergency repairs to minimize vehicle downtime.
• Compliance & Documentation: Maintain accurate records for vehicle titles, permits, insurance, and emissions testing. Ensure all operations align with local and federal transportation regulations.
• Vendor Management: Act as the primary point of contact for fleet service app who in turn manage leasing companies, repair shops, fuel providers, and insurance brokers to ensure high-quality service and competitive pricing.
• Data Analysis & Reporting: Track fuel consumption, mileage, and maintenance costs. Prepare monthly reports to identify trends and opportunities for cost savings.
   

Telematics Oversight: Act as the primary administrator for Verizon Connect. Monitor the live map, manage geofencing alerts, and review route replays to ensure maximum route efficiency.

Qualifications & Skills

Requirements Description

Education - High School Diploma required; Associate’s or Bachelor’s in Logistics or Business preferred.

Experience - 2–4 years in fleet administration, automotive service coordination, or logistics.

Software - Proficiency in Fleet Management Software (FMS) and Microsoft Excel.

Knowledge - Strong understanding of DOT regulations and basic vehicle mechanics.

Attributes - Exceptional multitasking skills and the ability to negotiate with vendors.

Performance Metrics (KPIs)
 

• Total Cost of Ownership (TCO): Keeping operational costs per mile within budget.
• Fleet Uptime: Percentage of the fleet available for use at any given time.
• Compliance Rate: 100% adherence to registration renewals and safety inspections.
• Fuel Efficiency: Monitoring and improving MPG averages across the fleet.