Hr Operations & Administration Coordinator

Description:

Teachers College, Columbia University, is seeking a HR Operations & Administration Coordinator to support HR operational and administrative tasks, including project coordination, I-9 compliance tracking, meeting logistics, and internal HR engagement initiatives. The role ensures the smooth operations of the HR department and provides high-quality service to employees, leadership, external partners, and prospective employees.

Key Responsibilities:

Project Coordination:

✅ Manage logistics for HR projects, programs, and events.
✅ Serve as the primary point of contact for the HR website/employee portal, ensuring up-to-date content.
✅ Coordinate timelines, track deliverables, and support internal communications.
✅ Assist in developing promotional materials and executing engagement activities.
✅ Conduct research and benchmark best practices to enhance HR initiatives.

Operations & Administration Support:

✅ Support meeting logistics for the CHRO and leadership team.
✅ Coordinate meetings, prepare materials, and track action items.
✅ Provide tier-two support to employees, prospective employees, and vendors.
✅ Monitor and track requests to ensure timely resolution.
✅ Provide coverage and support for the Front Desk Reception Area.

HR Operations & Compliance:

✅ Support onboarding processes, including I-9 verification and compliance tracking.
✅ Monitor employment authorization and E-Verify processes, ensuring updates and resolutions.
✅ Oversee employment verification requests and HR documentation.
✅ Assist with reviewing and approving special loan programs for employees.
✅ Maintain HR resources, update websites, and support technology functions.
✅ Assist with HR budget tracking and operational expenses.

Qualifications & Experience:

Minimum Qualifications:

✔ Bachelor’s degree or equivalent experience.
✔ 1+ years of office experience (preferably in HR or administration).
✔ Proficiency in Microsoft Office and Google Suite.
✔ Strong organizational, communication, and problem-solving skills.
✔ Ability to handle confidential information with discretion.
✔ Knowledge of I-9 Employment Verification and E-Verify System (or willingness to learn).

Preferred Qualifications:

✔ 2-3 years of experience in HR or administration.
✔ Experience in higher education or HR compliance.
✔ Advanced skills in Microsoft Excel, PowerPoint, and Canva.
✔ Project management experience and ability to coordinate cross-functional teams.
✔ Knowledge of international visas and HR compliance best practices.

Work Modality:

Hybrid – Employees are expected to live within a 150-mile radius of the College.

Benefits:

💼 Comprehensive medical, dental, vision, and supplemental insurance plans.
📚 Tuition remission for employees and dependents.
💰 Employer retirement matching program.
🏠 Flexible and hybrid work schedules.
🩺 Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
🎓 Public Service Loan Forgiveness eligibility.
📢 Robust Employee Assistance Program (EAP).