Human Resources & Operations Assistant

Description:

RepresentUs is America’s leading nonpartisan organization fighting to protect and strengthen democracy. We unite independents, progressives and conservatives to pass pro-democracy laws, fight corruption, and defeat authoritarian threats. We have won more than 150 victories in cities and states across America since our founding 10 years ago. Each win is one step closer to our vision of making America the world’s strongest democracy.

RepresentUs is a carefully curated mix of seasoned political campaigners, policy wonks, advertising experts, designers, and engineers. We’re not a startup, but we’ve got startup DNA: we’re nimble, constantly learning and iterating, and we push ourselves to push the envelope—to ignore “industry standards” and set a new standard.

Democracy is for all, and at RepresentUs, so is our workplace. That's why we're an Equal Opportunity Employer. We are committed to evolving our staff and board to reflect the full diversity of America and the communities we aim to serve. As we seek the best of the best to join our ranks, we welcome applications from all walks of life (including but not limited to BIPOC/people of color, women, people with disabilities, and LGBTQ candidates) because we know that our democracy-building work has greater impact when we center diverse backgrounds, perspectives and ideologies. Once on the team, we encourage our teammates to bring their whole selves to work. We’re continually working to increase our cultural awareness, strengthen our approach to equity, and foster a climate of inclusion in all that we do. We invite you to belong with us! Read our statement on Diversity, Equity, Inclusion and Belonging here.

• Assist VP Finance and Administration with Restricted Grant financial tracking and Management
• Test and ensure all internal financial internal controls are in place and all month ending account and control checks are completed.
• Review open payables and open grant receivable monthly to ensure all multi year grantors pay within their commitments and that vendors are paid in a timely fashion.
• Facilitate the work of the Board of Directors, including, managing scheduling, preparing/assembling and distributing meeting materials in a timely manner.
• Assist administrative and financial processes for members of the Operations team as needed.
• Support the HR team in successful navigation of state-by-state requirements and regulations.
• Process payroll as needed.
• Partner with the Human Resources and PEO teams to serve our team members efficiently and effectively.
• Collaborate with the HR team to administer annual open enrollment.
• Support recruitment process. Screen candidates, schedule interviews, and extend offers as needed.
• Support onboarding and offboarding processes.
• Manage maintenance and ensure accuracy of electronic HR filing system.
• Own the delivery, timely receipt and filing of agreements and acknowledgement forms. Draft HR communications as needed.
• Support benefits administration and compliance for a dispersed team.
• Other duties as assigned.