Human Resources Technician

Description:

Under the direction of an assigned supervisor, independently perform highly responsible, specialized, and technical duties within the assigned human resource function. Assist with legal compliance and provide assistance to the manager, students, staff and the public with various operations and activities of the Human Resources Department.

ESSENTIAL FUNCTIONS:

Assist in the administration of a specific Human Resources program, including, Employment, Employee Relations, Legal Services, and Benefits. Monitor and control activities of that function independently according to District policy and procedures, federal and State rules and regulations, and labor relations contracts. Identify issues and concerns relating to operations, policies, and procedures and coordinate the resolution of issues.

Develop and maintain an hourly applicant pool. Oversee collection of short term hourly, student, and other temporary workers requests, review for completion and usage limitations.

Prepare and process documents necessary for the recruitment, hiring, separation, transfer, and other related employment services business.

Prepare and maintain personnel records and related files and documents of classified, academic, and hourly staff in compliance with state employment regulations, immigration laws, and District policy. Request information as needed to ensure complete and accurate documentation. Assure compliance with legal mandates and established timelines.

Compile and verify for accuracy personnel action and information items for governing board agenda.

Serve as Human Resources main Information Systems administrator(s); update and revise information in order to maintain accurate data, trouble shoot and problem solve as necessary.

Service daily needs of classified, academic, and substitute staff to include processing and tracking changes in work schedules, contract conditions, out-of-class pay assignments, front-end payroll processing, personal information updates, and monitor DOJ Live Scan requests and results.

Update classified position ratings and position titles in master point list after classification review.

Maintain Human Resources web pages.

Process organization modification forms; update HRIS system with position changes as needed; and update organizational charts as directed and approved.

Process and maintain employee TB records; send renewal notices to current employees.

Receive and process employment verification requests; gather appropriate information and complete verification letter or form.

Compile and provide FTE Staff forecasts and projections as needed. Research and compile date for surveys and public information requests. Assist with gathering information in response to subpoenas for employee records.

Review part-time faculty proposals for salary advancement.

Answer telephones and provide information and assistance; take and relay messages; explain departmental policies, procedures and functions according to established guidelines; respond to requests for information and assistance from other district officials, students, staff and the public.

Compose a variety of correspondence, reports, lists and memorandum related to area of assignment. Conduct research, complete statistical analysis, and compile reports and records as assigned.

Provide technical advice and assistance to administrators, faculty and employees on the interpretation of district personnel policies and procedures.

Recommend changes and update existing policies and procedures based on evolving federal and state laws, codes and regulations.

Position control to include adding new positions to HR and County information systems as approved.

Process Purchase Orders and maintain office supplies and equipment, schedule maintenance and repair of equipment; prepare and process purchase requisitions and Requests for Contracts as needed.

Conduct research, gather and analyze data from various reports as requested from public and staff.

Coordinate efforts with Payroll and Benefits departments to process system terminations and to track hourly/substitute workers time limitations or eligibility in PERS. Review and verify employment history for CalPERS service requests prior to membership.

Maintain various records and files related to assigned human resource function.

Perform a variety of clerical duties in support of assigned functions.

Maintain a high level of confidentiality.

SECONDARY FUNCTIONS:

Work in tandem with other Human Resources personnel and provide assistance, direction, and guidance to new staff and short term workers.

Maintain currency of qualifications for area of assignment; attend training and review legal references.

Attend meetings and workshops and assist in training development as requested by direct supervisor.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Perform related duties as assigned.

KNOWLEDGE OF:

• Basic functions of a human resources department.
• English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Letter and report writing and proof-reading techniques.
• Personnel/payroll online systems.
• Organization and collection of data.
• Operation of a personal computer.
• State and Federal employment laws; Education and Government Code.

ABILITY TO:

• Learn, interpret and communicate effectively, rules, regulations, policies and procedures related to assigned functions.
• Perform clerical duties such as filing, duplicating, typing and maintaining records.
• Establish and maintain cooperative and effective working relationships with others.
• Learn new procedures, files, systems and equipment, including utilization of software packages related to assigned area.
• Understand and follow oral and written directions.
• Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
• Operate office equipment including computer, copier, microfiche, fax, and calculator.
• Plan and organize work; work independently to meet schedules and time lines.
• Interpret complex data and analyze it against appropriate laws and codes to make inferences, provide direction and recommendations.
• Connect inter-related state and federal laws, Education Code, Government Code, Titles, Assembly Bills, and district policies and procedures; know which of the previous may supersede others. Relate these items to varying situations.