Description:
As our Logistics Administrative Analyst, you are responsible for Administrative, Purchasing, Systems Support and Employee Engagement duties to support the efficient Operation of the Distribution Center.
Your main focus:
ADMINISTRATIVE DUTIES
- Schedule meetings and book available rooms as required
- Schedule and arrange meals for visits and meetings as needed
- Preparation of meeting agendas & communication
- Develop and proofread presentations using Microsoft tools
- Lead communications systems in the DC & ensure accurate information is shared with employees
- Communicate updates / success within Coty on internal Company Announcement Systems
- Internal and External communication as required
- Daily Key Performance Indicator reporting and development as required
- Assist with Company Store activities and operations
- Serve as contact for outside visitors or groups
- Own Travel and Expense Reporting systems for the DC ensuring compliance with standards
PURCHASING DUTIES
- Create and manage purchase orders using SAP and Ariba systems
- Support DC Finance team master data governance requests
- Purchase all office & consumable supply items within established minimum and maximum guidelines
- Develop & maintain yearly supply budget per AOP
- Monthly tracking & gap analysis for consumable spending
- Communicate with external vendors to resolve order/invoice disputes
- Manage CAPEX projects as assigned
SYSTEMS SUPPORT
- Create & maintain POKA documents as required
- Warehouse Management System user creation & set-up
EMPLOYEE ENGAGEMENT
- Participating member of the employee engagement team
- Organize engagement meetings
- Plan and execute approved events
- Manage digital communications of events and activities