Manager

Description:

Roles and Responsibilities:
 

• Work with and support the Director of Special Events with development and execution of the Museum’s

signature fundraising events including: collateral, vendor negotiations, contracting, event ticket purchases,
program/run of show implementation and on-site event management.

• Assist the Director of Special Events with developing and planning events and engagements for the

Director’s Circle, the Museum’s event-driven committee of young professionals

• Manage process to ensure all event collateral are being produced and received by the appropriate

constituents in a timely manner

• Assist in the management of staffing at events
• Work with in-house Marketing team to develop and execute digital and social media promotion of

signature events to increase exposure for the Museum

• Manage and maintain budgets including expenses, payments, and pledges
• Follow up with event attendees’ post-event to solidify pledge payment/contributions
• Secure bills from outside vendors for timely payment; update budgets
• Draft thank you/tax receipt letters for donors and invoices for outstanding pledges
• Manage logistics and interdepartmental relationships for all opening receptions; including creating

timelines for collateral, contracting outside vendors, keeping RSVP lists, and on-site event management

• Assist other development staff with various event logistics for membership events, opening receptions for

special exhibitions, and smaller donor events

• Perform other duties as needed