Museum Administrative Coordinator

Description:

Duties:

-Serve as a welcoming point of contact for visitors and researchers

- Provide key administrative support to the Executive Director and senior staff with fundraising and membership.

- Oversee gallery operations, including security monitoring and maintaining the receptionist calendar

- Coordinate maintenance, pest control, and repairs for museum facilities

- Manage calendars and keys; schedule appointments

- Perform general administrative tasks such as data entry, correspondence and filing

- Assist with event and exhibition planning and marketing

- Provide excellent customer service to Museum members and visitors

Qualifications:

- Proven experience in an administrative role

- Proficiency in computerized systems and office software, including Microsoft Office (Excel, Word, PowerPoint) and Adobe Acrobat. Experience with museum software PastPerfect a plus

- Ability to manage confidential material with discretion, diplomacy and tact

- Strong organizational skills with attention to detail

- Excellent written and verbal communication

- Ability to multitask and prioritize workload effectively

- Bilingual English/Spanish skills highly desired