Office Administrative Assistant

Description:

• Our client is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of the organization. This position requires a proactive individual who can handle multiple tasks, provide exceptional administrative support, and maintain a high level of professionalism.

Responsibilities

• Perform a variety of administrative functions to ensure the smooth operation of the office.
• Schedule appointments and meetings, coordinating with internal and external stakeholders to ensure efficient use of time
• Provide information to callers, respond to inquiries, and manage incoming and outgoing communications with professionalism and courtesy.
• Take dictation and transcribe notes accurately, ensuring the preservation of important information.
• Compose memos, emails, and other written correspondence, maintaining a high standard of grammar and clarity.
• Conduct research as needed and assist in creating and formatting presentations for various purposes.
• Generate reports using relevant software and tools, ensuring accuracy and timeliness.
• Assist in handling multiple projects by organizing tasks, tracking progress, and ensuring deadlines are met.
• Prepare, monitor, and manage invoices and expense reports, maintaining accurate records and following established financial procedures.
• May assist in compiling and developing the annual budget, working closely with the finance department

Required Skills & Experience

• High School Diploma and 3-5 years of administrative experience supporting a leader.
• Previous administrative experience in a large organization.
• Strong Microsoft Office skills.
• Strong communication skills, both written and verbal.
• Excellent organizational and multitasking abilities
• Attention to detail and a high level of accuracy.
• Knowledge of budgeting and financial processes (a plus).