Office Coordinator

Description:

JOB REQUIREMENTS: Job Overview: Office Coordinator-Bookkeeper Assistant

handles routine duties for management. The ideal candidate will be a

team player with strong communication skills and a keen eye for detail.

This role requires excellent organizational skills, the ability to

prioritize tasks, adapt to changing priorities, and multi-task

efficiently in a fast-paced environment. Must be able to handle

sensitive information in a confidential manner, create correspondence,

assist with preparing customer agreements and documents, manage front

desk area, and other general staff support. As a Bookkeeper, the role

will work closely with the Accounting Manager on AR, AP, Purchasing, and

other duties as assigned using QuickBooks and/or our ERP system Operate

computers programmed with accounting software to record, store, and

analyze information. Check figures, postings, and documents for correct

entry, mathematical accuracy, and proper codes. Comply with federal,

state, and company policies, procedures, and regulations. Operate 10-key

calculators, typewriters, and copy machines to perform calculations and

produce documents. Receive, record, and bank cash, checks, and vouchers.

Code documents according to company procedures. Perform financial

calculations, such as amounts due, interest charges, balances,

discounts, equity, and principal. Reconcile or note and report

discrepancies found in records. Perform general office duties, such as

filing, answering telephones, and handling routine correspondence.

Access computerized financial information to answer general questions as

well as those related to specific accounts. Classify, record, and

summarize numerical and financial data to compile and keep financial

records, using journals and ledgers or computers. Debit, credit, and

total accounts on computer spreadsheets and databases, using specialized

accounting software. Match order forms with invoices, and record the

necessary information. Perform personal bookkeeping services. Prepare

bank deposits by compiling data from cashiers, verifying and balancing

receipts, and sending cash, checks, or other forms of payment to banks.

Calculate and prepare checks for utilities, taxes, and other payments.

Reconcile records of bank transactions. Compare computer printouts to

manually maintained journals to determine if they match. Transfer

details from separate journals to general ledgers or data processing

sheets. Calculate, prepare, and issue bills, invoices, account

statements, and other financial statements according to established

procedures. Calculate costs of materials, overhead, and other expenses,

based on estimates, quotations and price lists. Prepare purchase orders

and expense reports. Maintain inventory records. \*\*\*\*\* OTHER

EXPERIENCE AND QUALIFICATIONS: Qualifications / Skills: Associate degree

in Accounting or one year of accounts payable or bookkeeping experience

preferred. 1+ years of accounting experience required. Proficiency in

Microsoft Word and Excel with the ability to learn new software quickly.

Administrative Writing and Grammar Skills Strong numerical, analytical,

and problem-solving skills. Excellent time management, organization, and

attention to detail. Good knowledge of QuickBooks, Office365, and other

ERP Systems Dependable, professional, and confidential Independent but

also a great team player