Description:
The Office Manager in Corporate OGC (Corp. OGC) and the Ethics and Compliance Office (ECO) is an experienced individual contributor, who supports Corp. OGC and ECO by providing operational and administrative support. Must possess technical and administrative proficiency and strong interpersonal and communication skills.
Essential Job Functions:
- Provides effective and timely administrative and operational support to staff in Corp. OGC and ECO (and other departments within the Offices of Chief Legal Officer, as requested).
- Assists with managing operations of the offices, ensuring seamless coordination across business units and with other FINRA departments.
- Leverages systems and technology to increase efficiency and productivity of the offices, as well as simplifying processes and programs.
- Works with officers to assist with management oversight of offices’ budgets.
- Processes and tracks expenditures, reviews operating expenses, and coordinates with Finance Department to resolve accounting inquiries.
- Assists with maintaining and implementing policies specific to the business units (e.g., Records Retention, Information Privacy and Protection Policy, Business Continuity Plan).
- Monitors and reports to the offices of any changes to procedures related to enterprise-wide initiatives (e.g., physical office space).
- Arranges conferences, off-site meetings, and other events for business units, and prepares agendas, meeting notes, and minutes of these meetings.
- Executes day-to-day responsibilities with direct supervision and answers inquiries related to intra-office communications and administrative policies and procedures.
- Demonstrates FINRA’s values.
- Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.
Education/Experience Requirements:
- High school diploma or equivalent and a minimum of five (5) years of related administrative experience.
- Additional education or training preferred.
- Proficient with utilizing full suite of Microsoft Office applications.
- Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.
- Experience providing high level administrative support to executive management.
- Exceptional interpersonal and communication skills (both verbal and written).