Description:
KIPP DC seeks a welcoming, organized, detail-oriented Office Manager to work in one of our elementary schools, Grow Academy. The school-based Office Manager will be expected to effectively manage the school team’s needs, communicate with students, family, and staff and manage systems essential to the school community. The Office Manager should have the ability to multi-task throughout the day, and the knowledge of the laws, rules, procedures, and programs specifically related to the operation of our charter school. This salaried, non-exempt role reports to the Principal and works closely with other members of the school-based support team.
This is a non-exempt position and will report to the Grow Academy Principal. As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families, we approach our work in a way that reflects these priorities. Schools operate in person and our students and families rely on us for in-person support which requires this position to be fully onsite. This role is currently required to be onsite or in schools during regular work hours.
Responsibilities
(The percentages for each key responsibility are estimates. Flexibility and responsiveness are encouraged to accommodate organizational needs.)
Office Sales/Office Duties (40% of the time)
- Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
- Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
- Perform other clerical tasks as needed – including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
- Gather and distribute mail daily
- Order office supplies and ensure staff lounge is stocked and organized
Student Data Management & Compliance (20% of the time)
- Maintain student data records in online student information systems by sending and receiving student information from families and updating internal systems
- Support school in successfully enrolling and re-enrolling students
- Support attendance monitoring, family outreach and intervention and work in coordination with school leaders, and school compliance managers
- Call absent students daily and log this information into student data system
- Collaborate on monthly attendance audits of PowerSchool, DeansList, and Paychecks
- Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.
Events (15% of the time)
- Support organization of school trips and events
- Help to prepare for and work at family outreach events, back to school night, etc.
- Order/pick up food or other supplies for events
Operations (25% of the time)
- Assist in distributing student lunches, should lunch administration need support
- Assist health professionals on campus as needed including administering student medication
- Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful
- Act as a supportive teammate and partner to other office managers in the network including supporting teammates on their campus and participating in weekly meeting and monthly meetings and trainings
- Will perform other office related tasks that will aid the functioning of the school
Qualifications
Requirements & Preferences
- High School Diploma/GED Equivalent
- 2-5 years of office experience, or experience related to working in an office and school environment.
- Knowledge and experience with Microsoft office suite & the Google office suite
- Ability to work in a dynamic, fast paced environment and adept at developing relationships with parents and within KIPP DC
- Must be able to adhere to scheduled work hours (8:00 am - 4:00 pm in summer, 7:30 am - 5:00 pm during the school year).
- Ability to build relationships across difference
- Passion for education and the belief that every child can succeed
- Unquestioned integrity and commitment to KIPP DC’s mission and to advancing its anti-racist ambition through their work with staff, students, alumni, and families