Office Manager

Description:

The Studio Manager is responsible for administrative duties as well as representing Colorful Concepts Interior Design to clients and vendors. The ideal candidate will be self-motivated, adept at problem solving, and organized; have acute attention to detail, excellent communication skills, and an interest in continuing self-development. Additional qualifications include: a bachelor’s degree; and a high level of proficiency in Excel, Outlook, and various Microsoft systems. Experience in the design/building/remodeling industries is a big plus!

Duties:

·      Greet visitors to the Studio

·      Prepare client contracts, reports and other documents as needed

·      Create new client projects in Asana, using project templates

·      Client product invoicing and purchase order processing

·      Process vendor payments in QuickBooks

·      Vendor communication, order follow up, and problem resolution

·      Maintain current certificates of insurance and 1099s for all subcontractors

·      Biweekly reporting of hourly design time to clients, invoicing as needed

·      Track and reconcile client freight, receiving, and delivery costs

·      Maintain travel mileage log for firm owner

·      Creatively contribute to marketing campaign concepts

·      Provide administrative support to the design team

·      Manage studio supplies