Operations And Accounting Assistant

Description:

Docs for Tots is currently hiring a part-time Operations and Accounting Assistant to support the organization’s accounting, administrative, and operational activities. This flexible role is ideal for a reliable and detail-oriented individual with a background in bookkeeping, accounting, or administrative support who is seeking limited hours of employment. The role requires availability on Mondays and Thursdays, with an estimated 10–15 hours per week, and offers a hybrid work model based in Roslyn, NY.

The position is vital to ensuring financial accuracy, organizational support, and smooth operational flow. The successful candidate will be responsible for managing invoices, tracking receipts, updating records, and providing support in both accounting and administrative functions across the team.

Key Responsibilities:

• Submit invoices on behalf of the Executive Director

• Review and verify staff expense reports

• Track and reconcile receipts and credit card charges for the Executive Director

• Monitor company card transactions and maintain accurate invoice records

• Collaborate with the Director of Operations and accounting team to resolve missing receipt or transaction issues

• Assist team members in processing tax-exempt purchases in New York State when applicable

• Provide technical support assistance by liaising with IT support for troubleshooting staff issues

• Support onboarding processes for new hires

• Assist with preliminary funding research and other program initiatives

Ideal Candidate Profile:

• Experience in accounting, bookkeeping, or financial administrative support

• Strong organizational skills with high attention to detail

• Ability to work independently and prioritize tasks effectively

• Familiarity with accounting and expense tracking systems such as QuickBooks or Microsoft Excel

• Comfortable communicating and collaborating with a cross-functional team

Compensation & Benefits:

• Pay: $20/hour

• Paid time off (sick and vacation)

• 401(k) plan

• Employee assistance program

• Mileage reimbursement

• Mobile phone allowance

• Employee discount program

About the Organization:
Docs for Tots is a nonprofit organization dedicated to promoting the health and well-being of young children. Through policy advocacy, program development, and support for early childhood systems, the organization ensures that every child has the foundation for a healthy, successful life. Docs for Tots offers a supportive, mission-driven environment for professionals committed to making a difference.