Operations Manager

Description:

The New York Choral Society is looking for a Part-Time Operations Manager to join our team!

This is an exciting opportunity for someone interested in getting hands-on experience in arts and culture management. The Operations Manager will work closely with our Executive Director and Director of Production to help make everything run smoothly—from rehearsals and concerts to donor events and community programs.

Job Description:

Organizational management:

● Draft and execute contracts and obtain all necessary paperwork, including certificates of insurance and media permissions.

● In collaboration with staff, communicate with union representatives to maintain positive relationships with each union and ensure compliance with labor rules.

● Identify, hire, and manage all outside non-concert-specific vendors, including catering companies and floral companies.

● Aid in the organization of events surrounding concert day, including pre-concert panels and securing locations and vendors for post-concert receptions.

● Provide oversight for all expenditures, create purchase orders, create and obtain invoices, and track payments.

● Conduct research on new rehearsal and performance venues based on NYCHORAL needs; create databases with relevant information regarding these venues.

● Maintain contracting and invoicing template databases.

● Maintain accurate bookkeeping in QuickBooks and update Executive Director and Director of Production on budget tracking.

● Assist with donor stewardship activities, including printing and mailing thank you notes for annual fund and general contributions in a timely and accurate manner.

● Other responsibilities as necessary.

Event-specific responsibilities

● Act as primary box office manager in collaboration with Director of Production and Executive Director.

● Set ticket prices for each section within the theater and discount codes for various affinity groups.

● Select and assign all complimentary tickets for community engagement partners, members of the press, and performing musicians.

● Sort all ticketing data for daily tracking of the status of ticket sales.

● Assist Chorus Manager in managing and communicating with NYCHORAL ensembles, including creating choral rosters for security lists and concert programs, and creating seating charts and ensuring appropriate accessibility requirements for members.

● Assist Music Staff in communication of rehearsal schedules for accompanists, guest artists, performers, and external conductors.

● Assist in coordinating NYCHORAL singer auditions, including booking venues and accompanists, as well as running auditions day-of.

● Act as artist’s primary liaison during production, ensuring that the guest artists’ hospitality riders are adhered to and that their complimentary tickets are secured.

● Assist Director of Production with day-of load in and out of venues.

● Oversee any additional day-of help including front-of-house supervisors and volunteer greeters; manage volunteer staff at Gala.

Pay Range: $23/hour, 20 hours a week

Equal Opportunity Employer

The New York Choral Society is committed to creating an inclusive culture where all employees feel welcomed and valued.